What We Build
No pitch deck. One of our actual systems.
RBT turnover runs 65 to 90 percent a year industry-wide, and every credential on staff recertifies on its own two-year clock. That makes credentialing tracking the first system we built end to end, and the one shown below.
One system, four parts
The Client Hub
One bookmarked link. Every tool the clinic's team needs lives behind these cards, nothing else to remember.
The Credentialing Dashboard
Live status for every RBT and BCBA on staff: who's compliant, who's expiring, who's already lapsed, searchable and filterable.
The Value Delivered Tracker
Hours and dollars saved, calculated automatically off the clinic's own numbers from the day the system went live. The number only grows, a running view of ROI that keeps compounding for as long as the system runs.
The Reminder Automation
Runs quietly in the background: staff and supervisors get a real email at 90, 60, 30, and 7 days before a credential lapses, sent automatically, with no one checking the sheet or wondering if anyone saw it.
Example system shown, built to demonstrate what a live client system looks like. Prairie Point ABA is not a paying client.
The Offer
Your credentialing system, built for your clinic, live in 3 weeks, or it's free.
What you get
- •A live, branded Client Hub: one link, every credentialing status in one place
- •Automatic expiration and renewal alerts before anything lapses
- •A Staff Roster Change system so the roster stays current, free and unlimited, forever
- •A Value Delivered tracker showing real hours and dollars saved, calculated automatically off your clinic's own numbers
- •Everything hosted and maintained by us, indefinitely, no IT department needed on your end
What improves in your practice
- Revenue protection. A lapsed credential can stop an RBT from seeing clients or billing sessions. Catching every renewal early protects revenue you're already earning.
- Labor costs. Less paid admin time goes to chasing dates, rebuilding records, and double-checking spreadsheets by hand.
- Time back for what matters. Your owner and admin team get hours back to run the clinic and support clients instead of babysitting a spreadsheet.
The guarantee
Live and tracking within 3 weeks of your process-mapping call, or the engagement is free. No exceptions.
On investment: there's no fixed package amount up front. Every build is scoped to your clinic's actual size and roster after a free audit call, because a single-location clinic and a five-location clinic don't need the same build and shouldn't make the same investment.
Founding client advantage
Lock in today's investment rate permanently, even as pricing goes up for new clients later.
The earlier you're in, the better that deal gets.
How It Works
One system, running quietly in the background.
Setup
We connect to the clinic's existing roster and credential data. Nothing new for staff to learn.
Ongoing Tracking
Every certification, PDU hour, and recert date stays current on its own. No spreadsheet to babysit.
Automatic Alerts
Staff and supervisors get reminded well before anything lapses, not after.
Always Audit-Ready
Every credential's status is one click away, provable in minutes if a funder or auditor ever asks.
Our Why Behind This System
This isn't a problem you solve once.
Turnover runs 65 to 90 percent a year
That's the industry-wide range for RBT turnover. It means credentialing isn't a records-keeping task you do once, it's a constant loop of new hires, new certifications, and new deadlines.
Replacing an RBT costs 90 to 200 percent of their salary
Sourcing, screening, interviewing, onboarding, and ramp-up time all add up. Every lapsed credential that pushes a good RBT out the door is a cost on that same scale.
Every credential recertifies on a two-year clock
The current biennial recertification cycle means this isn't a one-time fix. It's a recurring problem by design, which is exactly why it needs a system instead of a spreadsheet someone remembers to check.
A lapsed credential stops billing, not just paperwork
When a credential lapses, that RBT typically can't see clients or bill for sessions until it's resolved. A lapsed credential isn't admin noise. It's a direct stop on revenue the clinic is already earning.
Curious what turnover is actually running your own clinic? Try the turnover expense calculator.
The ROI
Where the payoff actually comes from.
Revenue protection
This is the big one. A lapsed credential can stop an RBT from seeing clients or billing sessions at all. Catching a renewal before it lapses protects revenue the clinic is already earning, not hypothetical future savings.
Turnover-expense avoidance
Reducing credential-lapse chaos removes one contributor to the turnover clinics are already bleeding money on. It won't fix turnover on its own, but it stops adding fuel to it.
Audit and funder readiness
Every active credential's status, provable in minutes instead of days if a funder or auditor ever asks. That's risk avoided, not just time saved.
Owner and admin bandwidth
Time and mental load back to whoever is currently tracking this by hand, so they can run the clinic instead of babysitting a spreadsheet.
We don't put a dollar or hour figure here as a promised outcome. The system's own Value Delivered tracker calculates real, client-specific numbers automatically once it's live. This section explains the mechanism, not a guess at your number. Want a number anyway? Run your own clinic through the turnover expense calculator.